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Because of the nature or research work, flexibility and
cooperation between the Wind Tunnel staff and client representatives are primary
considerations. However, a reasonable amount of pre-planning is essential to a
smooth running, efficient test program. Some considerations for proper
planning and
scheduling are offered as a guide to users.
Scheduling Policy
Tests should:
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Be scheduled as far in advance as
practical
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Have a tentative date of entry
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Have a test length (i.e., number of
hours)
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Schedules are maintained and updated monthly for staff.
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Two categories of scheduling are used -
tentative and
firm.
Tentative Schedules
The Wind Tunnel may be scheduled on a
tentative basis:
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For four weeks or less in any six
month period
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By telephone
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To be followed by a letter of
confirmation and response of approval via e-mail
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For more than four weeks in any
six month period
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Accompanied by a purchase order and an
advance payment of 25% of the
time requested
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Cancellation by the customer will
require forfeiture of the advance (unless the Wind
Tunnel
is able to reschedule the time with other customers)
Approved tentative schedules will:
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Reserve the time as requested until four
weeks prior to the tentative occupancy date
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Require a purchase order to
convert the schedule to firm status at four weeks prior
to the tentative occupancy date
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If a purchase order has not been received
four weeks prior to the occupancy date, the Wind Tunnel
has the right to reschedule the time for other
customers.
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The Wind Tunnel reserves the right to
adjust tentative schedules to accommodate firm
schedules. However, customers having a tentative
schedules will first be given the option to change to
firm schedules, or to reschedule.
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Firm Schedules
Firm Scheduling:
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Requires the customer to guarantee use of
the Wind Tunnel for the period of time requested
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May be requested earlier than four weeks
prior to occupancy date if desired
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Customer cancellation of a firm
schedule requires a payment of 50% of the scheduled time
(unless the Wind Tunnel is able to reschedule the time
with other customers)
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Contractual and financial matters pertaining to Wind Tunnel
operations performed on a Purchase Order basis are handled
directly by the Wind Tunnel staff.
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Research grants and contracts are generally administered by
the Texas Engineering Experiment Station (TEES). The
Wind Tunnel staff works with TEES to facilitate this
process.
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Normally the customer's issuance of a purchase order to the
University for the initial cost estimate will be
acknowledged as a meeting the requirement for test
authorization. Special contracts may be drawn if the
circumstances of particular tests programs require them or
if the customers prefer to operate on such a basis.
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Test Planning
Customers are strongly urged to send
representatives to the Wind Tunnel for a pre-test conference
at least two weeks prior to the start of a test. Such a
conference alleviate "communication gaps" and attend to the
"nuts and bolts" details that will avoid costly delays on
the entry day.
The customer is strongly encourages to supply
a pretest report, at or prior to this conference, outlining
the following:
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The purpose and scope of the test
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Model specifications
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Load estimates
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A tentative run schedule
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Special equipment requirements
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Desired data and reporting
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